Position Summary: New York City Public Schools (Public Schools) is the largest school system in the nation, with nearly 1 million students. The NYCPS Office of External Affairs includes a diverse portfolio of offices, including Intergovernmental Affairs, Office of Policy and Advocacy and the Panel for Educational Policy. These teams work together to assist the Chief of External Affairs and the Chancellor in achieving the priorities that will make every school safe, academically rigorous and truly integrated.
The office leads external facing engagement with several key stakeholders to ensure that elected officials, community organizations, advocates, parents, students and all of New York City school communities have the information they need to be knowledgeable advocates for their children, neighborhoods, and our city’s schools.
The Chief of Staff is responsible for supporting the Chief of External Affairs with managing projects, day-to-day tasks, cross functional coordination, project management, organizing and mandated responsibilities that have significant citywide impact on the educational goals of NYCPS. The Chief of Staff serves as the Chief of External Affairs primary support system for tracking items across the External Affairs suite and agency. They are a key partner with authority to advise and manage tasks and coordination with internal and external stakeholders. Performs related work.
Reports to: Chief of External Affairs
Direct Reports: N/A
Key Relationships: Chief of External Affairs, Senior Executive Director of the Office of Policy and Advocacy, Senior Executive Director of Intergovernmental Affairs, every External Affairs staff member, Chancellor’s front office, Special Assistants and Chiefs of Staff across the agency.
Responsibilities
- Serves as the primary support, project leader, and manager handling matters of organizational importance, including all special projects for the Chief of External Affairs
- Directs, facilitates, and supports team members in meeting short- and long-term operational and developmental goals and objectives
- Supports the Chief of External Affairs to ensure organized, timely follow-up and communication with key external stakeholders
- Works closely with the External Affairs leadership team and other team members to plan key strategic projects, to ensure that high-priority initiatives are executed effectively in support of all functions of the Office
- Directs, advises, and supports teams across External Affairs in overall project oversight, with a focus on key citywide priorities and areas of cross-team, cross-divisional and interagency collaboration
- Conducts research as necessary on issues of importance and sensitivity, producing briefing materials and information for the Chief of External Affairs.
- Interprets pertinent organizational and inter-organizational policies and procedures to ensure that appropriate decision-making protocols are followed
- Provides effective leadership and stewardship by shaping and staffing the Chief of External Affairs and Chancellor when needed
- Promotes regular and ongoing opportunities External Affairs staff to be engaged
- Partners with the Chief of External Affairs to represent NYCPS with external constituency groups, including community organizations as well as governmental and private organizations as needed
- Makes recommendations and supports Chief of External Affairs in streamlining processes across External Affairs including, but not limited to: office budget, human resources, operations, and grants in areas needing improvement.
- Works closely with Chief of External Affairs to ensures alignment across all External Affairs Offices
Qualification Requirements:
Minimum
- A Baccalaureate degree from an accredited college or university in public administration, business administration, education administration, personnel administration, management or a related field and four years of satisfactory, responsible, full-time experience in any of the above areas or in another area of
specialization applicable to the position, at least 18 months of which must have been in an administrative, consultative, managerial or executive capacity; or
- Education and/or experience equivalent to "1" above. However, all candidates must possess the 18 months of administrative, consultative, managerial or executive experience as described above.
Preferred
- Excellent interpersonal and communication skills required to operatively work with staff, parents, students, and the community
- Excellent writing and communication skills as well as an established level of comfort when analyzing and presenting data to executive management
- Ability to work well under pressure in a fast-paced team environment
- Ability to liaise between internal offices and departments across NYCPS
- Strong ability to develop, plan, and implement short- and long-range goals, establish priorities, organize resources, analyze complex problems, interpret operational needs, and develop integrated, creative solutions
- Proficient with Microsoft Applications; e.g., Excel, Word, and Outlook
- Expert Knowledge of New York City a plus
- High level of comfort and interest in data analysis and interpretation
- Skilled at group problem-solving and considering complex concepts in a dynamic setting
- Strong project management skills, able to multitask with attention to details
- High-level critical thinking, decision-making, and executive-level management skills
- Thinks innovatively, strategically, and creatively about the work with negotiation skills which enables candidate to work efficiently across multiple work streams and stakeholders
- Effective, culturally responsive and empathetic team member
- Strategic thinker who can mobilize disparate groups of people toward a common and ambitious goal, manage horizontally and vertically, and translate insights into action
Salary: $150,000 - $165,000
(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary.)
Please include a resume and cover letter with your application.
NOTE: The filling of all positions is subject to budget availability and/or grant funding.
* New York City Residency is NOT Required *
We encourage all applicants from the New York City tri-state area to apply. |
DOE Non- Discrimination Policy
The Department of Education of the City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment upon any legally protected status or protected characteristic, including but not limited to an individual's actual or perceived sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, gender identity, veteran status, or pregnancy. For more information, please refer to the DOE Non-Discrimination Policy.
REQUESTING AN ACCOMMODATION - APPLICANTS
Any prospective employee (applicant) who is a qualified individual with a disability may request a reasonable accommodation to assist in the application process. If an applicant for employment believes that they have a qualifying disability and are in need of a reasonable accommodation in order to participate in the application process on an equal basis as applicants who do not have a disability, they should request an accommodation with their interview team or contact ODA by emailing ODA@schools.nyc.gov. The determination of the accommodation request will be communicated to the applicant in writing.
https://infohub.nyced.org/docs/default-source/doe-employees-only/personnel-memorandum-6-2024-2025---accommodations.pdf |
