Vacancy Details

Administrative and Central Office

Associate Director, M/WBE Technology & Non-Competitive Procurements, DCP - 27274

Procurement Analyst

L3

Division of Contracts and Purchasing

This position is in a civil service competitive class that is subject to examination. If you do not already have permanent NYC civil service status as Procurement Analyst, you will have to file to take the civil service exam for this title when offered by Department of Citywide Administrative Services (DCAS). Information regarding NYC civil service exams can be found on the DCAS website. This position is open to qualified persons with a disability who are eligible for the 55-a program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a program.

Position Summary: New York City Public Schools (NYCPS) is the largest school system in the nation, with nearly 1 million students, 135,000 employees, including more than 75,000+ teachers and an annual budget of $44B. The Division of Contracts and Purchasing (DCP) is responsible for shepherding, managing, and registering all contracts, as well as for maintaining oversight of non-contracted spending. DCP is governed by the Procurement Policies & Procedures (PPP).

Under the direction of the Director, IT Procurements, with wide latitude for independent action and decision-making, the Associate Director, M/WBE Technology and Non-Competitive Procurements manages a team within the Technology Procurement Unit. The Associate Director oversees the procurement of technology goods and services with a focus on M/WBE participation and non-competitive procurement methods, including sole source, negotiated acquisition, cooperative agreements, and other authorized procurement vehicles. The incumbent manages the team responsible for these procurements, ensures compliance with all applicable procurement rules and policies, and serves as a resource to management, vendors, contractors, and stakeholders on procurement strategy, M/WBE utilization, and regulatory requirements. The Associate Director reviews recommendations for contract awards and modifications for procedural accuracy and compliance and oversees the work of direct reports to ensure effectiveness, efficiency, and adherence to established guidelines. Performs related work.

Reports to: Director, IT Procurement

Direct Reports: Community Coordinators, Procurement Analysts and Procurement Consultants

Key Relationships: All levels of DCP staff, including the Chief and Deputy Chief Procurement Officers; New York City Public Schools’s (NYCPS) Office of General Counsel and Office of Supplier Diversity; New York City Comptroller’s Office, New York City Law Department, New York City Office of Management and Budget (OMB), New York City Department of Citywide Administrative Services (DCAS), Mayor’s Office of Contract Services, New York State Office of General Services (OGS), various NYCPS Central Offices and Division of Instructional & Information Technology (DIIT), vendors, and others as assigned.

Responsibilities

Procurement Operations

• Leads the coordination, planning, and execution of procurement activities, including sole source, negotiated services, cooperative purchasing, and M/WBE focused procurements, while ensuring compliance with all applicable rules and regulations.
• Manages and directs the full procurement lifecycle for M/WBE focused and non-competitive technology procurements, ensuring timely execution from initiation through contract registration.
• Provides strategic guidance to program offices on procurement approaches for technology goods and services, including M/WBE participation opportunities and non-competitive procurement methods.
• Develops procurement forecasts and implementation plans that align procurement timelines and strategies with agency priorities and M/WBE utilization goals.

Strategic Development

• Monitors procurement activity, tracking systems, and expenditure reports, and provides data driven recommendations and updates to leadership.
• Develops and implements standard operating procedures, process enhancements, and best practices to strengthen non-competitive procurement operations and expand M/WBE participation.
• Acts as a liaison among internal and external stakeholders to promote transparency, improve operational efficiency, and ensure successful procurement outcomes.

Compliance, Review & Approvals

• Reviews and authorizes Requests for Authorization (RAs) and Executive Summaries related to M/WBE procurements and non-competitive agreements to ensure completeness, accuracy, and compliance.
• Reviews and approves procurement documentation, including justifications and supporting materials, to ensure procedural accuracy, regulatory compliance, and adherence to M/WBE procurement requirements.
• Evaluates and approves recommendations for contract awards, modifications, and extensions in coordination with the Chief Administrator for M/WBE procurements.

Leadership & Training

• Provides training, mentorship, and guidance to staff on procurement procedures, best practices, and M/WBE engagement strategies.
• Supervises and reviews staff work to ensure operational effectiveness, efficiency, and compliance with established policies, procedures, and regulatory requirements.

Qualification Requirements:

Minimum

1. A baccalaureate degree from an accredited college and six (6) months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in "1" above; or
3. A four-year high school diploma or its educational equivalent and two and one-half (2.5) years of satisfactory full-time professional experience as described in "1" above; or
4. A combination of education and/or experience equivalent to "1", "2" or "3" above. College education may be substituted for professional experience under "2" or "3" above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent and six months of experience as described in "1" above.

Note: To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Preferred

• 5+ years of procurement experience in a large organization.
• Universal Public Procurement Certification Council (UPPCC) certification. 
• National Institute of Governmental Purchasing (NIGP) certification. 
• Experience and/or familiarity with technology procurements.
• Ability to analyze a problem or situation and quickly capture the important elements. 
• Excellent written and spoken communication skills.
• Excellent organizational and problem solving skills.
• Ability to handle multiple tasks, with awareness of deadlines.
• Ability to read and interpret laws, rules and policies.
• Ability to meet deadlines consistently.
• Attentive to detail, extremely well organized, and able to work under pressure.
• Strong interpersonal and customer interface skills. 
• Experience working in a team environment and adhering to deadlines; the ability to multitask. 
• Superior organizational, analytical, verbal, and mathematical skills and the ability to work in a proactive, independent manner. 
• Proficient in Microsoft Office 365 applications. 

Salary: $97,000 - $106,000 

(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary.)

Please include a resume and cover letter with your application.

NOTE: The filling of all positions is subject to budget availability and/or grant funding.

* New York City Residency is NOT Required *

We encourage all applicants from the New York City tri-state area to apply.

DOE Non- Discrimination Policy
The Department of Education of the City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment upon any legally protected status or protected characteristic, including but not limited to an individual's actual or perceived sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, gender identity, veteran status, or pregnancy. For more information, please refer to the DOE Non-Discrimination Policy.

REQUESTING AN ACCOMMODATION - APPLICANTS

Any prospective employee (applicant) who is a qualified individual with a disability may request a reasonable accommodation to assist in the application process. If an applicant for employment believes that they have a qualifying disability and are in need of a reasonable accommodation in order to participate in the application process on an equal basis as applicants who do not have a disability, they should request an accommodation with their interview team or contact ODA by emailing ODA@schools.nyc.gov. The determination of the accommodation request will be communicated to the applicant in writing.

https://infohub.nyced.org/docs/default-source/doe-employees-only/personnel-memorandum-6-2024-2025---accommodations.pdf