Vacancy Details

Administrative and Central Office

Executive Director, Health and Human Services Procurement Strategy - 25403

Administrative Procurement Analyst

G6

Division of Contracts and Purchasing

This position is in a civil service competitive class that is subject to examination. Position is only open to current City employees with permanent NYC civil service status as Administrative Procurement Analyst or permanent in an equivalent title that is eligible for transfer under 6.1.9 to Administrative Procurement Analyst. This position is open to qualified persons with a disability who are eligible for the 55-a program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a program.

Position Summary: The Executive Director, Health and Human Services Procurement Strategy will, with creativity, innovation, and a focus on maximizing outcomes for students and schools, develop and lead the comprehensive procurement strategy for this portfolio. The Executive Director will have a deep understanding of their respective client offices’ and schools’ entire portfolio and needs. The position will proactively work together with their clients to review all contracts for goods and services periodically to advise on opportunities to rebid or resolicit contracts to obtain the best value for the New York City Public Schools (NYCPS) and to maximize awards and subcontracting to Minority- / Women-Owned Business Enterprises (MWBEs).

The Executive Director will work closely with the Deputy Chief Procurement Officers (DCPOs) of Procurement Strategy & Policy and of Operations to ensure their portfolio’s strategy and implementation align with the overall strategic vision of the Chief Procurement Officer (CPO), the Chief Diversity Officer (CDO), the Chief Operating Officer / Deputy Chancellor of Operations + Finance, the Citywide Business Diversity Officer (CBDO), and the Mayor.

The incumbent will collect and utilize data to drive decision-making and accountability for their team. They will also use data to guide client offices and schools in best procurement practices to maximize outcomes.

The Executive Director will lead a team of about 15-20 staff of procurement analysts and coordinators, directors, and project managers, as well as a Deputy Executive Director. This is a large-scale procurement operation involving the acquisition of goods and services that enable children to learn and schools to function, and that constitutes over 1,911 contracts annually. Performs related work.

Reports to: Deputy Chief Procurement Officer, Procurement Strategy & Policy

Direct Reports: Directors and Associate Directors of Health and Human Services Procurement

Key Relationships: All levels of DCP staff, including the Chief and Deputy Chief Procurement Officers; NYCPS Office of General Counsel, Office of Supplier Diversity; New York City Comptroller’s Office, New York City Law Department, New York City Office of Management and Budget, New York City Department of Citywide Administrative Services (DCAS), Mayor’s Office of Contract Services, New York State Office of General Services (OGS), various NYCPS Central Offices, Superintendents' Offices, Division of School Leadership, NYC Public/Non-Public Schools, vendors, and others as assigned.

Responsibilities

·         Drives excellence in procurement service to students and schools by thoughtfully and strategically managing the Health and Human Services procurement portfolio to maximize outcomes.

·         Leads as steward over the portfolio, working closely with and anticipating the needs of their client offices and schools. Client offices include Division of Early Childhood Education (DECE), Office of Community Schools (OCS), Office of Student Pathways (OSP), and Office of School Health (OSH).

·         Proactively stays abreast of all developments in Health and Human Services procurement strategy and policy for city agencies and nationwide and makes recommendations to the DCPOs and CPO regarding potential changes for improved procurement outcomes.

·         Maintains a deep understanding of their client offices’ and schools’ procurement portfolios and their needs from their vendors to successfully implement initiatives and required work.

·         Proactively reviews active contracts to determine recommendations for rebids or new procurements, limiting unnecessary renewals and extensions in order to maximize MWBE participation and obtain the best discounts and value for NYCPS.

·         Leverages data and reports to drive outcomes – both for the portfolio’s procurement strategic vision as well as accountability for team members.

·         Leads, guides, and supports team members to provide best-in-class customer service to client offices and schools, intervening and providing professional development where warranted and/or requested.

·         Provides additional support or relationship-building as needed to maintain a healthy relationship with a client.

·         Provides procurement training to program offices, Superintendents’ offices, school principals, assistant principals, school business managers, and purchasing secretaries.

·         Develops and presents recommendations to senior leadership on reducing cycle time and developing and implementing best practices and process improvements.

·         Oversees and drives strategy for large-scale procurements involving the acquisition of goods and services, which constitutes over 1,911 contracts annually for this portfolio.

·         Enforces and monitors Agency compliance with New York State General Municipal Laws, Chancellor’s Regulations, Mayoral policies and procedures, and procurement-related laws, rules and regulations.

·         Establishes procedures for administration of contract and procurement activities, such as solicitation, awarding and processing of bids and contracts, and effecting contract changes and modifications and ensures compliance from team members.

·         Explores opportunities to leverage existing contracts procured by other municipalities, at the Federal, State, or Local level.

·         Works collaboratively with other City agencies, including but not limited to the DCAS and NYS OGS to identify contracting opportunities that help to achieve cost savings and logistical efficiencies.  

·         Obtains corrective action where the contractor has failed to provide contracted goods or services or is deficient in honoring terms of contractual agreement. 

·         Oversees the coordination, planning and implementation of contract and procurement activities from pre-solicitation to award and registration, including drafting and/or reviewing Request for Bids, Request for Proposal, and other sourcing methods, conducting responsibility/responsiveness determinations, performance evaluations, and managing other procurement-related documents.

·         Manages procurement staff as they engage in activities involving major procurement and contracting functions, specifications for services, and negotiations of prices, terms and conditions with vendors, contractors, and suppliers.

·         Supports client offices on vendor engagement strategy with Community-Based Organizations (CBOs) and New York City Early Education Centers (NYCEECs), driving excellent customer service with the team.

·         Advises staff on procurement matters, local laws, City administrative requirements, and Comptroller’s Office policies and procedures regarding purchasing/contracting operations; disseminates alerts and updates as to developments in procurement-related law; recommends and oversees training for procurement staff and develops training guides. 

·         Implements best practices for increasing contracting opportunities for Women- and Minority-owned Business Enterprises (M/WBE).  

·         Proactively reviews contract statuses and identifies opportunities for competitive solicitations and opportunities to leverage Minority/Women-Owned Businesses (M/WBE) as either prime or subcontractors. 

·         Ensures monitoring, tracking, and reporting as well as preparation of briefings for senior leadership.

·         Serves as a subject matter expert regarding contract management training.

·         Ensures that timelines are met for deliverables.

Qualifications Requirements:

Minimum

1.    A baccalaureate degree from an accredited college and four (4) years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or

2.    A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Possession of an acceptable professional procurement certification may be substituted for up to one (1) year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Preferred

·         Certified Purchasing Manager (CPM) lifetime certification.

·         NIGP - Certified Public Purchasing Buyer (CPPB) certification.

·         Negotiation skills.

·         Ability to analyze a problem or situation and quickly capture the important elements. 

·         Excellent writing skills. 

·         Ability to read and interpret laws, rules and policies.  

·         Ability to meet deadlines consistently.  

·         Attentive to detail, extremely well organized, and able to work under pressure.  

·         Strong interpersonal and customer-interface skills. 

·         Experience supervising staff. 

·         Experience working in a team environment and adhering to deadlines; the ability to multitask. 

·         Superior organizational, analytical, verbal and mathematical skills and the ability to work in a proactive, independent manner. 

·         Proficient in Microsoft Office applications, including Outlook, Word and Excel.  

Salary:  $175,000 - $185,000

(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary.)

Please include a resume and cover letter with your application.

NOTE: The filling of all positions is subject to budget availability and/or grant funding.

* New York City Residency is NOT Required *

We encourage all applicants from the New York City tri-state area to apply. 

DOE Non- Discrimination Policy
The Department of Education of the City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment upon any legally protected status or protected characteristic, including but not limited to an individual's actual or perceived sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, gender identity, veteran status, or pregnancy. For more information, please refer to the DOE Non-Discrimination Policy.